Administrative Officer

Overview

The Administrative Officer supports daily office operations and internal coordination across teams. This role ensures smooth administrative processes, accurate documentation, and efficient communication, helping the company operate effectively as it scales.

You will work closely with management, HR, finance, and technical teams to support both operational and people-related activities.

Key Responsibilities

• Handle daily administrative and office operations

• Manage documents, contracts, records, and internal paperwork

• Support HR-related tasks such as onboarding, attendance tracking, and employee records

• Coordinate schedules, meetings, and internal communications

• Support procurement, vendor coordination, and basic logistics

• Assist with finance administration such as invoices, expense tracking, and payment records

• Maintain office supplies, equipment, and workspace organization

• Support company events, internal activities, and external visits

• Ensure compliance with internal processes and administrative procedures

Required Skills & Qualifications

• Bachelor’s degree or diploma in Administration, Business, or a related field

• Strong organizational and time management skills

• Good communication skills in Vietnamese and basic English

• Attention to detail and ability to handle confidential information

• Ability to work independently and coordinate with multiple teams

Preferred Qualifications

• Experience in an office administration or operations role

• Familiarity with basic HR or accounting processes

• Experience working in a startup or technology company

What You’ll Gain

• Stable role with exposure to a growing robotics company

• Opportunity to work closely with leadership and technical teams

• Hands-on experience in operations, HR, and internal processes

• Long-term development in office management or operations roles

How to Apply

Please send the following to hr@apicoorobotics.com:

• Your CV or resume

• A short note introducing yourself and your availability

Email subject:

[Application] Administrative Officer – Full Name

Only shortlisted candidates will be contacted for the interview process.